In today’s technologically driven age, signatures still play a key role in many financial, legal, and business transactions. Suppose you are running a top agency with hundreds of consultants or you have just started an independent company. Offering services without a signed contract would not be an advisable choice. Businesses’ need signatures on the various contracts or documents to close a deal successfully, to define the scope of work, to protect the sensitive business information, to outline the client responsibilities, and to agree upon the payment rates.
Does your business use signatures to sign contracts or complete business deals? If yes, then which method do you use to manage – the old wet inked signature methodology or the online electronic signatures? If your business still uses the same pen and paper process to sign business documents, then you are wasting too much of your company’s valuable time and money, as well as diminishing your employee’s work productivity. Moreover, in this traditional process, getting a document signed involves several stages – printing, scanning, and sending of the document to the client via mail or postage. And, after sending the document, one must wait until the document returns safely to verify the signature(s), and in case any of the signatures are missing or if the document gets misplaced,, then the entire process of printing, scanning, and mailing of the documents has to be repeated, which is a really labor intensive and rather preventable job. This process can delay the business operations and slow down the overall business transaction speed.
In order to boost the speed of business transactions, it would be more efficient for your business to leverage electronic signature software to maintain and manage the signatures online. Adopting and utilizing an eSignature solution is a very simple and easy process. On an eSignature platform, you just need to create and send a request to your client. To do this, you should provide a title to the document, upload the document from your desk, add the signer’s email address and finally specify where your client needs to sign on the document by arranging the signature points onto the document. Once these few steps are complete, click the ‘Send’ button to send the document directly to your client. This process becomes even shorter once the user creates templates that can easily be accessed and repeatedly sent.
Once the document has been sent, the client will receive an email containing a link to the document. Once they click on that link, the client will be taken to the document page where they will be provided with the multiple signing options to sign on a business document. The options include uploading a scanned signature copy, creating your own signature, uploading a saved signature, using a system generated signature, or writing your signature using a touch pad or mouse. Your client is able to choose any one of the signing options to sign on a business document. The implementation of eSignature solution can help your business to get the client’s signatures faster and improve the business transaction speed. In regards to security, using traditional pen and paper does not indicate specifics on signature, such as if a signature has been forged and signed someone else. However, the electronic signature software has advanced authentication capabilities, such as biometric signature authentication.
Does your business find it difficult to authenticate the identity of a user? Are signature forgeries and frauds are threatening your business? Then, it’s time to adjust your practice. SutiSign has created an integrated Digital Dynamic Signature (or) Real-time Signature verification system to authenticate and to verify the identity of a signer.
How Does the Integrated Solution Works?
Generally, to operate this solution, SutiSign has an integrated online eSignature platform with Digital Signatures. Therefore, businesses sending the documents to a client will be able to assign the signer with a dynamic (or) real-time signature to sign the business document.
If your client is a first-time user to dynamic signatures, then he/she must register with dynamic signature solution. During the brief registration time, your client will provide 5-10 sample signatures using a mobile device or touch pad. Out of the 10 sample signatures provided, your client will select the best five sample signatures. From then on, whenever your signer provides a new hand-written signature, it will be compared with the stored signatures and evaluated based on signature characteristics. The client’s signatures can be accepted or rejected based on the likeness of the characteristic evaluations. The same procedure can be applied to the client’s initial signature registration also.
After the successful registration of a client’s signatures and initials, the DSignature system automatically gets shifted to the document page where you can keep your signatures and initials on to the document. During the signing process, the DSignature system compares the client’s current signature with the sample signatures stored in the DSignature database. And based on the similarity factor, which is a customizable factor, the client’s signature gets authenticated or rejected.
Overtime, the DSignature system automatically selects the best scored client’s signatures and stores them as templates in the database. This process is called gradual enrollment.
Use SutiSign’s integrated DSignature solution, it is an easy to use hand-written verification system to prove the authenticity of a signer, to identify and prevent the signature forgeries and frauds in real-time, and to secure the business transactions.